Mission: Be the first touch point and the face of the company to third parties and embody the CareSet brand in your interaction with them. Work with company executives to coordinate their demanding schedules. Take administrative and other tasks off our plate so the rest of the CareSet team can focus on highest-value activities and better achieve company goals. Ensure travel is planned in advance to minimize cost and maximize effectiveness. Solve problems before they become problems.
With you doing the finer details that make a big difference on the administrative side, employees will be able to focus on their jobs with the knowledge that their schedules are filled with relevant, high priority meetings and that the time, place and contact information are accurate and complete with background context to achieve the meeting goal. Inbound leads will be greeted by a friendly voice responsive to their needs, and logistical aspects of the company will happen like clockwork.
- Respond to all scheduling requests within 2 hours. Provide information to enable meetings to be scheduled with minimal back and forth
- Respond to all third party communication within 1 business day
- Book travel according to each individual’s preferences 2 weeks in advance (when possible) and as quickly as possible otherwise
- Interview prospective hires and help with on-site aspects of employee onboarding
- Order lunches and swag, check mail, validate parking for visitors, ensure office supplies are in stock and manage other logistical details as needed to ensure smooth operation of the business
- Perform administrative tasks to onboard new employees
- Decline unnecessary requests/demands for time with grace
- Types 55 words per minute (WPM)
- Communicates effectively in writing and by phone
- Prioritizes ruthlessly
- Not offended by Transformers pajama bottoms
- Highly efficient
- Strong attention to detail
- Professional and friendly demeanor
- Comfortable working with technology
- Familiar with healthcare industry
Location: Houston, TX
Position Type: Full-time permanent
Careset Systems (https://careset.com) decodes Medicare claims data to guide new drug launches for pharmaceutical companies. With CareSet, promising drugs find the right patients faster, and at a lower cost. To apply, contact firstname.lastname@example.org.